Schedule

Note:
"Entrants" refer to RICE participants who have submitted videos.
"Participants" refer to entrants AND spectators.



December

  • Initial notification of the event, release of the basic rules and info for early motivation.
  • Release of the "Intent to Participate & CW Request" form.
    • Help RICE predict how many people & videos to expect
    • Submit any subject matter you want RICE submissions to be CWed and/or VPR'd for

1 January

  • RICE Video Submissions open.
  • Spectator Signup opens.
  • RICE Discord channels open to the public.

1 February - 10AM EST (15:00 UTC)

  • Video submission deadline.
  • Submissions form is closed.
  • Spectator signups close.

1 - 4 February
It is a range to give the coordinator time to finalize/certify submissions, give everyone the proper discord roles, etc.
Generally speaking, everything should be available no later than 3 February.

  • Videos become available for participants.
  • Category suggestion form opens.

The form for suggesting categories opens as soon as the videos become available to download.

The deadline for suggesting categories is 15 February.
The form allows all participants to submit any category - more typical categories like "Drama," custom names for already-suggested categories, and/or your own custom/funny categories. All category submissions are made public in real-time or close to it, so you'll always know what's already been suggested.

Note: The word "Best" cannot be used in category names.

15 February
Deadline for the submission of category suggestions.


15 - 17 February
Category finalization voting form opens.

  • All submitted categories are collected with repeats discarded.
  • The coordinator groups similar categories together at their discretion.
  • RICE Entrants vote on:
    • Which category "groups" should be used for the rest of the event
    • Which category name & description should represent that group

22 February
Deadline for category finalization form submissions.


22 - 23 February

  • Final categories are released/decided.
  • If the coordinator submitted a video, it is revealed. You will not be able to nominate it for any awards.
  • Video nomination form opens.
  • Entrants nominate the finalists for each category.

28 February
Deadline for video nomination form submissions.


28 February - 1 March

  • The list of RICE finalists are released. There are 5 finalists per category.
  • Finalists form opens.
  • Entrants vote on:
    • Which finalist video should win each category
    • Which non-finalist video should win Tamago Don

If there are 10+ spectators:

  • Spectators vote on which video will win Okazu

A When2Meet is posted to determine the date and time of the RICE awards stream.

3 - 4 March

  • Deadline for finalists form submissions.
  • The RICE Awards date/time is announced.
  • A thread for video/editor reveals is made after finalist voting has ended.

2 - 7 days later
The actual date of announcement varies based on the scheduling availability of the entrants.

  • RICE Winners announced!
  • The Umami (theme) for next year is revealed.
  • Entrants can upload/show their videos publicly at the end of the awards show.
  • Kollaborate comments are exported to TXT format for editors to download.
  • RICE Winners are DMed asking for their their mailing addresses for physical awards.
  • The event is finally over! :)

The awards are 5x7" (12.7x17.78cm) cards and stickers. They can be mailed globally in an A9-sized envelope and should not be stopped by customs.